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Regular Business Meeting April 3, 2023
REGULAR BUSINESS MEETING
APRIL 3, 2023
Mayor Rob Lessen opened the business meeting at 6:30 p.m. The Pledge of Allegiance was stated by all present. Roll call was taken, all members of the City Council were present. The City Attorney was absent. Minutes from the previous meeting were presented. Rob Lessen stated that the time of the meeting beginning was 6 pm not 6:30. Corrections will be made. Richard Kerley made the motion to approve the amended minutes. Gary Pommier seconds the motion. The motion was approved. Rob Lessen presented the evenings agenda. Under Unfinished Business Item A) Mini Excavator was tabled. Under New Business Item B) Brad Simpson and item D) Pool Chemicals were both tabled. Item E) Tree Issues was added to the agenda. Bob Lauck made the motion to approve the revised agenda. Carma Burns seconds the motion. The motion was approved. Appropriation Ordinance #3 was presented to the City Council. Carma Burns made the motion to approve Appropriation Ordinance #3 for payment. Gary Pommier seconds the motion. The motion was approved.
REPORTS
POLICE CHIEF
John Austin handed out his monthly report and reviewed it with the City Council.
SUPERINTENDENT
Tom Gorman handed out his monthly report and reviewed it with the City Council.
UNFINISHED BUSINESS
CHRISTMAS LIGHTS
Tom Gorman handed out paperwork on purchasing new lights. Gary Pommier brought up the issue that this expense is not set up in this year's budget. The Council should consider this expense in the 2024 Budget. Gary Pommier made the motion to table Christmas light's until 2024. Richard Kerley seconds the motion. The motion was approved.
KMEA 3-PHASE AND KS GAS SERVICE TO WESTLAND ACRES
Tom Gorman reported on the need for 3 phase electric to the commercial district of Westland Acres. KMEA could work up a plan with the 3 phase which would cost $2,500.00. Also, Tom stated that he had spoken to KS Gas about getting the service and they gave Tom a draft that would show how the service could be installed with limited to no cost to the city. Gary Pommier made the motion to have KMEA draw up a 3-phase plan for the commercial district for $2,500.00. Bob Lauck seconds the motion. The motion was approved.
BRENDA BANKS AND TAYLOR HOGUE, CDBG GRANT
Taylor addressed the City Council on the matter of the CDBG Grant that the Library Board is applying for. The Public Hearing will need to take place at the next city council meeting on April 17th. Taylor addressed the different percentages the city could go with and then the In-Kind contribution which would. Discussion was held on the demolition of the 3 buildings to the east of the library. Jim Zibert stated that he thought that the city would have $70,000.00 in matching funds for this grant. Richard Kerley made the motion to hold a Special Meeting to further discuss this grant on April 11th beginning at 6 p.m. Carma Burns seconds the motion. The motion was approved.
RADELL'S QUOTE
Tom Gorman reviewed the 3 options that Radell has proposed in moving the water lines with the KDOT street project. Tom stated that he would recommend going with option 3 because it would encompass the entire project and the city guys are getting busy with the summer months around the corner. Council asked the City Clerk about funding for this 99,439.21 bill. Bette stated that the 100,000.00 that was to be transferred into the library fund can be used for this project. Carma Burns made the motion to move forward with this project and accept Tom Gorman's recommendation on Option 3 for $99,439.21. Richard Kerley seconds the motion. The motion was approved.
NEW BUSINESS
GILLIAN BARKER, BALL TOURNMENT
Gillian Barker is the softball coach at Northeast and is requesting to use two softball fields to help raise funds for the players in clothing for the team. The tournament will be held on April 29th all day. Richard Kerley made the motion to donate any expenses and allow them to use the fields. Carma Burns seconds the motion. The motion was approved.
WEBSITE ADMINISTRATOR
Bette Lessen reported her conversation with Brieanna Wilson on her skills with website management and that she could apply her skills to the City's new website. Brieanna spoke to the Council and stated that she would enjoy working with the city's new site. She presented a 6-month contract for $6,000.00 being paid bi-weekly at 500.00 a pay period. Carma Burns made the motion to hire Brieanna Wilson and to accept her contract for 6 months. Richard Kerley seconds the motion. The motion was approved.
TREE ISSUES
Tom Gorman reported on a residence in Arma that has trees growing under the city power lines. Tom stated that there should be a 10' easement around the area where power lines are otherwise tree trimming will have to take place and upset the owner. Tom was asked to speak to the owner about this situation.
COUNCIL COMMENTS
Bob Lauck reported that he is working on a Safe Sidewalk project for the school system.
Gary Pommier addressed the issue of street work starting with the County Road group.
Carma Burns addressed the desire to attend the up coming Zoom meeting with the KS League of Municipalities May 5th on Advance Finance.
COMMUNICATIONS
Bette Lessen reported to the Council about the upcoming Health Workshop through Living Well. The date will be chosen soon in May so further information will be provided.
PURCHASE REQUEST
LED Lights were requested for the Fire Station and the City Hall for 1,594.89. Richard Kerley made the motion to approve the purchase. Gary Pommier seconds the motion. The motion was approved.
Pool paint from Baumann's is 1,290.00. This is to prepare the pool for the summer season. Gary Pommier made the motion to approve the purchase. Richard Kerley seconds the motion. The motion was approved.
Chemicals for the pool season a quote from Baumann's was given to the Council for 2,674.00. Bob Lauck made the motion to approve the purchase. Gary Pommier seconds the motion. The motion was approved.
Water line equipment was presented to restock the city's supply. The cost for setters is 509.01 (3) PVC adapter 178.08 (6) CTS Q ball valve 70.77 (3) tap saddle 69.76 (1) and 6.625 Tap Saddle 209.28 (3) from B & L Water Works. Carma Burns made the motion to allow the purchase. Richard Kerley seconds the motion. The motion was approved.
Gary Pommier made the motion to adjourn the meeting at 8:15 p.m. Richard Kerley seconds the motion. The motion was approved.
_______________________________
Bette Lessen, City Clerk